To save you time and help you work more efficiently, we are updating Leo this weekend with a new interface for most report screens. The new interface for Leo reports provides several helpful upgrades including:
Let’s consider, for example, a report looking at all of the Events in a Section.
In this example, we get 26 events. What if we only want to know which Lectures have Docs?
Now we can type “Lecture” into the Search window to narrow the results - it will filter as you type:
We can click the “Docs” column header to sort in ascending or descending order.
We can even toggle off every column except the Event date and time info and the # of Docs
The result is a tidy report that shows us just what we wanted.
We can also create a PDF of our filtered report using the Printer icon.
For more information about new report options in Leo, check out the complete article in our comprehensive User Guide.
These changes have been installed in your Training system, so you can check it out right away.
We’re pleased to let you know that Leo’s been updated with more timesaving features:
New Tool to Automatically Create and Assign Evaluations
Now you can easily set up Evaluations for multiple events of a given Event Type in a Section and assign them to students in bulk!
Select the desired Course Section and select Assessment > Auto Assign Evaluations
Select the Evaluation template you want to employ and give your new Evaluation a title. Choose a date range for the events you want students to evaluate.
Leo will show you all the events that match your search criteria, as well as any associated Student Groups. Select the appropriate groups, and click “Submit”.
That’s it! Students in those events will be assigned the appropriate evaluation.
For more information about all our Evaluation management options, see our User Guide.
New Options for Reminders in Long Events and Long Event Assignments
When creating or editing any Long Event, you can now create a customized reminder message to go out via email before the Long Event concludes. You can even specify how long before the Long Event concludes you'd like your reminder to go out.
From the Section screen, go to Events > Long Events > Management and click on the name of the Long Event to create or edit your reminder.
You can also now create a reminder tied to a specific Assignment within a Long Event. Just specify how long before the assignment due date you want Leo to remind your students.
From the info screen of your Long Event, click on the Assignments dropdown menu and select Manage Assignments. Click on Create New Assignment or the name of an existing Assignment to create or edit your reminder email.
There are more new features right around the corner, so keep an eye out for more updates soon.
As promised, we’ve now updated your training system with another round of new features for the Leo evaluation system. These will be introduced to production systems this weekend, joining the dozen new evaluation features introduced last weekend.
Because this update includes a new look for evaluations, we wanted you to have the opportunity to preview the changes before they go live. These changes are designed to make evaluations more intuitive. Users already familiar with evaluations in Leo shouldn’t require any additional training - the process of completing an evaluation should be easier than ever. For more information, please visit the Evaluation chapter in the Leo User Guide.
Leo Evaluations have a new, responsive interface that displays beautifully on screens of any size. We’ve added some new navigational aids to make Evals easier to use:
Leo allows you to set up customized triggers that send email notifications depending on an evaluation response. Now you can add more than one recipient to each trigger. Search for any user to add them to the trigger, or click X to remove them.
ASSESSMENT > Evaluations > Email Triggers
We’ve added another new link in the Evaluation Editor that you can use to copy any question. Click Copy next to any question, and a new copy of that question will appear in the list, labeled COPY. Find this option next to the new 1-click Delete option we also added in last week’s update.
The DaVinci team has introduced a number of timesaving improvements to our Evaluations. All of the following new features have been drawn directly from submissions to the Leo Feature Request Forum - and all of them are now available in Leo.
Stay tuned for even more information about requested Evaluation upgrades - including updates to the user interface - in the next few days.
Now you can find all outstanding evaluations, filtered by Program, Eval Type, Year, Campus, Course Template and/or Section. Select the evaluation form you want to use, and download your results.
ASSESSMENT > Evaluations > Incomplete Evals
You can now add your own text to the automatic reminder emails that go out with evaluations. Under the Course Section screen, you’ll find this feature with the other Course Messages options.
[Section Info Screen] > Gear > Edit Descriptions
We’ve added a handy link in the Evaluation Editor to allow you to delete questions with one click. Open any Evaluation and this option will appear at the right hand side of the screen.
Is your list of Evaluations getting too long to manage? We’ve added an easy way to hide, or “archive” those old evaluations, that removes them from the Eval Listing. The new checkbox lets you clean up this report by quickly clicking multiple evaluations. If you archive an Evaluation in error, the new filter for Archived records at the top of the screen allows you to restore it by unchecking the box.
ASSESSMENT > Evaluations > Eval Listing
If you’re using the evaluation email reminders, you might not want your clinical faculty to be able to change their assigned evaluatees. Now you can opt to remove this option from their screen.
ADVANCED > Account Manager > Modules > Evaluation Settings > [Program Name] General Evaluation Settings > Hide the ‘Add/Remove’ link for selecting clinical evaluatees.
Now you can remove incomplete evaluations from all summary evaluation reports. This may improve the accuracy of your data, as it removes evaluations that are still in progress or erroneously completed. On the Summary Reports screen, you can toggle back and forth between including or excluding incomplete evaluations - the title at the top of the screen will reflect your selection.
[Section Info Screen] > Assessment > Evaluations > Summary Reports > Exclude Incomplete Evaluations
Your clinical faculty may benefit from seeing student pictures on the screen where they select evaluatees. Now you can select the option to display student photos by default.
ADVANCED > Account Manager > Modules > Evaluation Settings > [Program Name] General Evaluation Settings > Show Photos of Clinical Evaluatees by Default
Now you can reopen all of the completed responses related to a single evaluation. (Note: you must have the option enabled in your Account Manager to allow completed evaluations to be reopened.)
[Section Info Screen] > Assessment > Evaluations > Select desired eval type > Click the number in the “Done” column to view completed evaluations > Click “Re-Open All” at the top of the screen.
Now the evaluators-of-record for a Course can approve submitted evaluations in bulk with a lot less clicking. Instead of opening each evaluation, you can click a new “Approve All” option on the eval workflow screen. The “byTypebyLink” step has also been removed from the process.
[Course Template Info Screen] > Evaluations Tab > Select Desired Evaluations for Review > Approve All Submitted
You can use the Export Eval Responses tool to export all summary evaluation data from Leo - filtered by Program, Eval Type, Year, Campus, Course and Section. This export can be delivered as either a CSV or in the format of a custom SQL query that you can use with an ODBC connection. Now we’ve added an additional field to this data export so you can also view the approval status of each evaluation.
ASSESSMENT > Evaluations > Export Eval Responses
When editing an evaluation, clicking the “Preview” (eyeball) icon in the upper right corner of the screen allows you to see what your evaluators will see when they access the evaluation - and it allows you to interact with the questions in the evaluation. Previously, Leo would continue displaying those interactions if you clicked back and forth between the editor and the preview - but that caused some confusion, particularly when designing evaluations with triggers. Now, every time you click over to Preview, Leo will let you start fresh.
The DaVinci Education team has continued to work around the clock to build additional improvements to our Discussion Boards, which are integrated with every event and course in Leo.
Now in addition to embedding HTML content (see our recent post with great ideas for embeddable HTML content) - you can upload images or other documents to any post or reply.
We've improved the look of the Discussion Boards to make them easier to navigate and easier to read.
- View, edit or delete all posts and replies in a discussion.
- View all deleted posts and replies and restore them.
- See when a post or reply has been edited.
- View, edit or delete their own posts and replies in a discussion.
- See when a post or reply has been edited.
- See a "Content Deleted" message in the place of a removed post.
We’ve simplified the “Participation Report” - click the checkmark icon to see which students have participated in each Discussion.
Thank you for the opportunity to support you during this difficult time. We look forward to introducing even more time-saving improvements to assist your remote instruction in the days and weeks to come.
If you are looking for a solution to manage the release of Match Day letters to your students online while they are no longer on campus, DaVinci Education can help.
Leo provides a method for uploading multiple PDF documents for students, while keeping them hidden until the desired release time.
This is not the original intended use for these features in Leo - but, like you, we are adapting the tools we have to work with the challenges of the present moment.
*If you would like to find out more about how to use Leo to host your Virtual Match Day, please contact us as soon as possible using this link; no later than 5:00 PM EDT on Tuesday, March 17.*
Our team will show you the available option, and if you decide to proceed, we will review your setup in the days leading up to the big event, including checking your server capacity for handling multiple downloads by students all at once.
We can also walk you through the setup by phone or teleconference - and we'll be standing by to offer support on Match Day.
In response to the emerging need to host online instruction, the DaVinci Education team has rolled out some small but important enhancements to help you get more out of Leo's integrated Discussion Boards:
For more information and step-by-step instructions on how to use the Leo Discussion Boards, please visit our User Guide.
We have more updates coming soon and will keep you posted.
The team at DaVinci Education wanted to share some resources we’ve created on distance learning that may be useful as you and your teams think about how to move forward with delivering your curriculum online during this public health crisis.
Please visit our newest blog posts:
Each article highlights useful information for managing your educational program remotely, including how to utilize Leo to facilitate online learning.
Our User Guide is also a helpful resource, with step-by-step instructions on how to utilize features in Leo to deliver content, manage communication, and share materials online. We have put together a list of useful features and articles to help you quickly find the information you may need.
Our team has been working quickly to develop some helpful enhancements to Leo’s integrated Discussion Boards and we will be introducing some new features in the coming days. We will send updates as this new functionality is rolled out. Additionally, there are many online tools that can be used seamlessly alongside Leo to further support distance learning and content delivery. While some of these resources are shared in the aforementioned blogs, we will be sharing a curated list with more information about how to use these tools with Leo in the coming days.
Please let us know via our Help Desk if you have any questions, or would like to talk to us about how to get the most out of Leo during this time. Our team of trainers and educators are ready and happy to help. We will continue to communicate and share resources as we respond to the situation, and do not anticipate any disruption in our ability to continue to serve you.